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"Go Open Access"- Filmreihe
Kurzfilmreihe der Informationsplattform open-access.net soll das Verständnis von Open Access...
SSOAR kooperiert mit dem Centaurus Verlag
Um einen freien Wissensfluss zu gewährleisten und den Bekanntheitsgrad der Autorin oder des Autors...
SSOAR im Kreis der PEER-Repositorien
SSOAR wurde in den Kreis der PEER Repository Task Force aufgenommen und wird den eigenen Content...
1. How are documents in SSOAR indexed?
Basically, a distinction is made between formal/bibliographic indexing and content indexing. All data which describe an article is known as metadata. Formal indexing comprises data such as the name of the author(s), the title of the contribution, the journal title, and the year and place of publication. Content indexing comprises the description of the document by means of an abstract, keywords and a system of categories by means of which it is also possible to browse in SSOAR. (See FAQ VIII.2: What fields does the online form contain? What metadata is recorded?)
For the assignment of keywords, SSOAR uses the Thesaurus for the social sciences and the Social Sciences Classification.
As a special service for German-speaking authors, further fields and data are recorded by a qualified documentation officer. This service includes the assignment of keywords, categories and possibly the insertion of an abstract, if the author hasn't already done so. Such content-related data makes the document easier to retrieve.
2. What fields does the online form contain? What metadata is recorded?
At SSOAR we distinguish between seven different types of document (see list below). There is a separate, albeit similar, online form for each of these document types. Each form contains fields which are important for the indexing of the document. The most significant differences are:
1. Journal articles: In contrast to the online form for a monograph or a collective volume, the online form for a journal contribution contains fields relating to the journal in which the article appeared.
2. Monographs: A monograph always has one or more authors and one title.
3. Contributions to collective volumes or proceedings: The metadata for a contribution to a collective volume includes both information on the individual contribution (author, title) and on the collective volume (editor(s), title) in which it appears.
4. Collective volumes or proceedings: The main difference between the online form for a collective volume and for a monograph is that the collective volume is edited by an editor or a team of editors.
5. Reviews: As a special type of journal article, the metadata for a review also includes information on the reviewed work.
6. Discussion papers, research reports etc (authors' volumes): see details for monographs under (1) above.
7. Discussion papers, research reports etc (edited volumes): see details for collective volumes under (4) above.
When the data you enter is processed by our documentation staff, further information will be added to facilitate a precise search and presentation and to establish a link with other resources. This data includes the language in which the document is written, method-related keywords (where a specific research method was used by the author) and other internal details.
The following table contains an annotated list of all the fields indicating whether the field is available for a certain type of document. Compulsory fields are marked with an asterisk (*):
Field name | Explanation | available in: |
Author(s)* | author of the publication | journal article, monograph, contribution to a collective volume or proceeding, review |
Editor(s)* | editor of the publication | contribution to a collective volume or proceeding, collective volume or proceeding |
Title* | title of the publication | all |
Collection Title* | title of collective volume, edited volume or conference proceedings
| contribution to a collective volume or proceeding |
Title Translation | title of the publication in other languages | all |
Peer Review* | status of the document in the review process (peer review); options: refereed / under review / unrefereed | all |
Status* | publication status of the documentoptions: preprint / postprint / publisher's version | all |
Publication Year* | year of publication | all |
Publisher | publishing house which published the work | monograph, contribution to a collective volume or proceeding, collective volume or proceeding |
City | city/town in which the publication appeared |
|
Journal Title* | title of the journal in which the contribution appeared | journal article, review |
Volume | year/volume of the journal in which the contribution appeared |
|
Issue | issue of the journal in which the contribution appeared |
|
Pages | total number of pages which the publication comprises | monograph, collective volume or proceeding |
Page Range | pages on which the contribution appears in the collective volume or journal | journal article, contribution to a collective volume or proceeding, review |
Periodical / Series | title of the series if the publication is part of a series |
|
Volume | volume number where publication is part of a series |
|
ISBN | ISBN (International Standard Book Number) |
|
ISSN | ISSN (International Standard Series Number) | all |
Author(s)/Editor(s), reviewed work* | author or editor of the reviewed publication | review |
Publication Year, reviewed work* | year in which the reviewed publication appeared |
|
Title, reviewed work* | title of the reviewed work |
|
Series, reviewed work | title of series in which reviewed work appeared |
|
Edition, reviewed work | edition of the reviewed work |
|
City, reviewed work | place of publication of reviewed work |
|
Publisher, reviewed work | publisher of reviewed work |
|
ISBN, reviewed work | ISBN of reviewed work |
|
Abstract | short summary of content of publication | all |
Language of Abstract | language in which summary is written | all |
Science Field | choose one or more subject areas to categorise the work for browsing purposes | all |
Free Keywords | one or more keywords which describe the publication for search purposes | all |
Alternative URL | alternative link if the publication is also available at another Internet location | all |
Licensing Rights* | License the document (See What licences are used in SSOAR?) | all |
SHERPA Code | if the publisher appears on the SHERPA/ROMeO listings | all |
Date of Release | if desired, a date on which the document may be made openly accessible to the public | all |
Miscellaneous | further bibliographic details | all |
Bibliography | Simply copy and paste from the document | all |
Contributor's E-mail* | e-mail address of the person depositing the document | all |
Contributor* | name of the person depositing the document | all |
Contributor's Institution | institution to which the person depositing the document belongs | all |
3. Must all the metadata be provided?
Some of the data is optional, some is compulsory. The compulsory fields on the online form are marked with an asterisk (*). (See FAQ VIII.2: What fields does the online form contain? What metadata is recorded?) Although it takes longer to enter both the optional and the compulsory metadata, it is worth the extra effort. The better a text is indexed, the easier it is to search it via the search and browser functions and the more useful it is for everyday scholarly work where a large amount of information has to be searched for and processed.
